MAKE YOUR HR DEPARTMENT GO “PAPERLESS” – HRMangtaa

HR is full of processes, procedures and all departments of legal obligations, most of which are paper-based. To go paperless, human resource managers need to consider all types of security, accuracy, accessibility and compliance issues. In today’s office environment, paper is needless. In fact, it is a great waste of time. To make your documents more efficient, use human resource management systems. It saves you the time you usually spend trying to find the physical file you are looking for.

Here are some benefits of human resource management systems:

  • It gives you quick access to your document through a human resources information system
  • We can say goodbye to the long hours of presenting, storing, and submitting forms to their proper places. HR tasks can be fully accomplished with an online human resource management systems
  • It increases the security of locking documents with a password or other security measure
  • Electronically capture and store your documents and keep them in one place
  • It gives you a complete view of an employee, in one place
  • It makes, even more, portable documents
  • This saves desk space

A paperless technology is one of the biggest trends in the world of Human Resources and shows no signs of slowing down. And what can you ask for? Establishing good mobile browsing technology that can capture, manage and protect critical digital data in human resources has a huge impact on everyone’s productivity.

5 Key Benefits Of Cloud-Based HR software


HR software
based on the cloud offer many advantages in the current work environment and can help simplify many workforce management tasks. The Human Resources Department is responsible for several key functions, such as recruitment, management, employee data management and performance management. A common feature of the various HR functions is that they are difficult to process the data. Just as a growing number of businesses across the country are discovering that HR software for HR management is “must” rather than “nice to have,” they also understand unmatched benefits of cloud computing software compared to local solution levels.

1. Management Advantages

You can use it at any time and anywhere from your smartphone, laptop, and from your desktop. A cloud-based system provides fast access to applications in a personalized, self-service, connected and secure environment, reducing the time it takes to work with multiple systems. Cloud-based HR software also leads to increased use and participation – because access to human resources and benefits is quick, convenient and easy.

2. Eliminate Paper-Based Processes

You can save time and money with easier access to important company documents and information about employees. When your important business data is stored in a secure cloud, you can avoid wasting time chasing paperwork and paying unnecessary fines.

3. Advanced Recruiting Function

One of the core functions of the Human Resources department is hiring. Like most human resources functions, the recruitment process involves a gathering of massive data, which involves processing CVs, interview planning, collecting interview feedback and deploying job offers. Some processes such as CV processing have been handled by software applications for years, while some other processes have continued to be processed manually in many cases. The cloud-based HR software is designed in such a way that most of the processing is going on in the cloud. Using cloud-based HR software also provides high-quality data analysis.

4. Data Security

Companies that deal primarily with cloud providers often doubt the security of their data in the hands of the provider. Especially for data relating to human resources, which are confidential, with a lot of demographic and financial information. The main aspect of a cloud-based software is that it is designed with the security of databases, applications, and data in mind. While data is hosted and stored remotely any data sent to the client is always sent with an encryption. The software also restricts physical access and access to stored data by ID. This is also better supported by the cloud provider.

5. Reduce Cost

There are economic benefits to the HR in using cloud-based HR software. Removing sensitive hardware, software, on-site service and annoying updates, cloud-based HR software can help companies save a lot of money. With employee management benefits of cloud-based software, there is no new hardware or software to buy, thus immediately saving thousands. These benefits can include No installation fees, No hidden fees, no maintenance fees.

An Online Payroll Software Can Help Solve Most of Your Major Problems

Online-Payroll-Software

The changeover from paper-based or other static payroll processing to an online payroll system has always been a topic of discussion for management in many organizations. Payroll is one of the most important functions of any business, that no one wants to fiddle with. It is quite easy to make a mistake in the manual payroll process which can be greatly reduced by implementing a cloud-based payroll software for your accounting and human resources team. The payroll software is time saving and easy to use.

Manage Employee’s Salary

The payroll system automatically calculates employee’s salaries, loan, leave details, debt deduction, approved OT, IT TAX, and the advance of the employee for a month and the selected year. The system can also calculate the salary manually of the selected employee in the selected month and year based on the data manually entered by the administrator.

Tracking Employee Absence

Manually following leave and sick days of your employees can be a time-consuming task with room for errors. This can have an impact on the calculation of wages. Having an effective time tracking module in an online payroll system eliminates buddy punching and time-card problems as well.

Departmental Issues

Many companies, especially smaller ones, scrutinise their accounts manually. The manual payroll system usually have a lot of manual interruptions. Errors in entering data can create payment problems and poor performance. This creates an administrative burden for you and your human resources staff. This can be solved using payroll software. In fact, a good initial solution is to simply invest in cloud-based payroll software, which can be much more effective than hiring additional staff to manage the growing manual processes.

Managerial Challenges

Keeping records of wages and information of employees efficiently and accurately is one of the main problems of many organization. Sometimes it’s just a matter of the workflow saving files and documents in one place and creating a constant classification process. Gradual reduction or even the elimination of paper forms and files can be an effective solution. This can be achieved through payroll software that integrates all your human resources and payroll functions.

Full and Final Settlement

The payroll system will automatically calculate outstanding contributions, assets, leaves, loans, and pay all unpaid dues if the employee leaves the company.

Researching and investing in a program that can combine all these features will simplify your overall process, reduce the amount of time spent on tracking and data entry, and even enable your department to become more efficient and profitable.

Top 6 Benefits of HR Software

A few years ago, if human resources wanted to keep employee records, their only option was a paper-based or at best a spreadsheet system. Fast Forward to today and current human resource management systems are available in the cloud and employees can securely access their information anywhere, anytime. HR software brings automation of HR activities that directly increases the productivity of HR department and also reduce the likelihood of errors in the functioning of the HR department at the same time.

Manage Payroll and Tax

Manage a full range of payroll functions with automated HR Software that helps manage tax deductions and taxes.

Efficiently Manage HR Administration

If you have more than a few dozen people working for you, tracking and administrating employee information can become a nightmare if you are confident to a paper-based system. Simple questions like “How much vacation have you taken? ‘Can I have a copy of my previous two months payslips?’ can become extremely time-consuming.

Reduce Errors

Human error can lead to serious financial and legal complications. A wrongly placed decimal point could cause serious problems, with a human resource management system, reduce the amount of error to a minimum. The HR software automates the most common processes such as payroll information, taxes, and leaves tracking.

Reduce costs

For any organization, managing or reducing cost remains the main agenda. By using HR software you do not have to worry about mistakes and multiple processes and as a result, your costs will reduce.

Risk Reduction

In the event of a discussion, how can you prove that an employee has been informed of a policy or training on how to use a piece of equipment? E-mail communication is fine, but it is not uncommon to find someone who refuses to see an e-mail. A large number of human resource management systems today offer ease of reading and acceptance that provides a paper trail showing not only that an employee has received a particular message but have also accepted the content of the communication.

Metrics

Companies must constantly review and develop information based on its own internal operating strategies and skills. HR software tools generally include human resource measures that allow you to accurately assess problems such as turnover rate and hiring costs. By implementing HR software in your business, you give yourself many tools that can be used to design business strategies.

HR software can handle many tasks, including salaries, benefits, attendance, performance data and more.

Do Not Let Employee Time Tracking Effort Discourage You

timetrackingTracking time is one of the simplest ways to keep track of employee productivity, especially for outsourced projects completed at home or offsite in a remote location. However, many employees still see time tracking as a problem. Some companies choose to go with a system that includes simple updated time sheets that are entered manually into a database or spreadsheet. Digitizing part of the time tracking is however insufficient, allowing employees to “steal time” or require an effort to export to a payroll management tool or system.

Use Time and Attendance Tracking system
A bio-metric time tracking tool that is a digital assistance at the point of entry will be less of a headache than a written-based system or manually typed time tracking sheet. When employees can simply go, and come and have the system clock and save your time, makes it is easier for everyone.

Time Tracking System

For many, this may seem obvious, but if you are not using a time tracking system yet, online or electronic time tracking, is worth a try. There are many benefits that can convince you to implement such a software, much of the work needed for time management is automated for you, saves hours of effort for your company and administration staff.

Make Sure Your System Matches Your Organization

Different systems work for organizations with different structures. Some companies might benefit from a time-kiosk style and presence system where employees clock in a specific station, perhaps using biometric data. Other companies work better with a time tracking software that is accessible from any mobile device while employees are on the move.

Make Sure It Is Ease To Use

Employees are likely to be initially resistant to a new time tracking system and implementation, so you should keep the complexity to a minimum, making it easy for employees to use the new system. In most cases, it should take less than a minute to use the system.

Preventing Theft Of Time

Employees when asked casually often admit have falsified time documents on occasions. Not having adequate controls in place to prevent this type of theft can cost thousands to your business per year. Put a biometric and time tracking system in place that uses data, such as fingerprints or retinal fingerprints to save, instead of passwords, it can prevent the theft of time.

Select An Integrated System Which Matches Your Organization
A time and assistance system that is integrated with the rest of the human resources and payroll functionality can help make your business successful. Organizing data so time and attendance is automatically fed to the payroll can save time for HR professionals and mitigate processing errors. Being able to crosscheck real-time employee presence data with other information can help gather useful information that could be used to improve the organization. If you decide to spend on a time tracking software, make sure you choose a time tracking software that works well for your needs, talk to different providers and discuss options and how to work with the systems and features that you already have in place to ensure a good fit to your organization. Finally, try a demo if possible and allow employees to be a part of this process.

Top 9 Trends that will Reshape the HR Software Market

The latest technologies, such as, mobile, cloud, analytics, and artificial intelligence, has pervaded the field of people management too, as is seen from the expected shifts for the future. New integrated human resource management platforms are seen as the major investment bucket when it comes to HR tech. HR needs to stay competitive within the company, acting not as a cost-center, but seen complementing business processes for profits.

Based on these tech interventions, new trends across the HR landscape are emerging:

Renewed Performance Management: Performance management is shifting from a yearly cycle to an “always on” feedback mechanism—this can be made possible with customized solutions in the PaaS framework. The shift is mainly because the business model is changing to a more seamless, collaborative and team-based model. Hence, performance parameters must change in sync, too. Agile methods to reward high performance are evolving, with specialized vendors creating new performance management systems and processes, backed by real-time data and 360 degree feedback of teams. The process must also engage the employee and assessor—game-based performance assessment is one such example.

Measuring engagement real-time: Pulse surveys for measuring employee engagement are seeing a shift. No longer is a single data point the prime decider of engagement levels. A lot of data which is currently unaccounted for, is floating out there, waiting to be tapped to help organizations understand their people better. For example, comments on the internal social media site, can serve as an indicator of happiness levels. In accordance, a new range of pulse survey tools, mood indicators, culture assessments and savvy media feedback tools, are emerging. The idea is to make the environment more receptive for employees to share what they truly feel. An intuitively designed system-interface can make this happen.

People Analytics: Applying analytics and data to people processes helps derive insights into employee behavior. Companies are seen investing in such platforms which are driven by machine learning and big data analytics. Integration in the HR Tech landscape is also happening through acquisitions and the emergence of niche start-ups. Consolidation of data is the foundation for effective people analytics, and these platforms will help companies achieve it.

Mobile: “On-the-go” is the buzzword for the customer who is glued round the clock to his or her smartphone. For HR, the customer is none but the employee. People processes and self-help employee portals are increasingly being accessed through mobile, especially with a global and mobile workforce fast becoming the norm. Building software that is compatible with mobile architectures with mobile-friendly design, and many a times in the Cloud, is thus, vital. These mobile applications also need to “talk to” other applications, such as video, camera, location services and so on.

Platform-as-a-Service (PaaS): Increasingly, companies are turning to the cloud for business. HR applications are no exception. Platform-as-a-Service (PaaS) applications are making it possible for companies to quickly and effectively adopt the Cloud-based applications, at an affordable cost. This includes applications that challenge fundamental work models. Collaboration, communication, engagement and innovation are the new-age expectations that companies have from PaaS vendors.

Evolved Learning Mechanisms: The way people learn has changed over time, with learning becoming more hands-on and continuous. Accordingly, learning content must capture low attention spans, maximise retention and be accessible across channels and devices. Virtual learning, collaborative learning and on-the-job learning are the latest contenders. According to the report, companies have shifted from 77% instructor-led training to only 32%. Massive Open Online Sources (MOOC) is expected to provide “learning and engagement” in a capsule, and learning management systems must evolve to incorporate this design thinking.

Recruitment: With the war for talent becoming real, finding the right people is becoming a new task in the digital age. New platforms, such as, LinkedIn are taking over. For example, LinkedIn’s recruitment business had grown to $1.9 billion between 2012 to 2015. Applicant tracking systems are being redefined with a preference for end-to-end recruitment management systems.

Workforce and employment models: New ways of working are here. Right from having a contingent workforce to remote and part-time working. This demands new ways of time tracking and attendance management.

Team Management Tools: With the increasing focus on collaboration and team-work, talent management and in-house communication software must keep pace. Chat applications, such as, Slack and employee-social sharing sites like Yammer are key developments that are challenging traditional hierarchy-based work interactions.

Source: hrtechnologist.com

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Benefits of Payroll Software

A business payroll should be done accurately to ensure that the staff receives their pay accordingly. Furthermore, taxes has to be paid on time making the benefits of a business payroll system obvious. The main benefit of an online payroll is the ease of using the software and accuracy. Therefore, it will save the time and money. Business owners can use a business payroll system to pay their staff remotely without having to hire an accountant. Furthermore, they do not have to worry about whether or not they are doing it correctly. The program will calculate the with holdings and ensure that the amount paid to employees are correct. The only thing they have to do is to enter the information correctly.

An online payroll for your business will allow business owners to easily forecast business expenditures. Furthermore, they can also set goals for the business and see real-time income versus expenses when it comes to meeting those goals. They will benefit this during tax time as well since an online payroll system will not only calculate taxes for business owners but they can download the information to a CD or have it emailed to make tax completion easier. The software user do not have to worry about losing the data or system malfunction. The online payroll system keeps the records that they need automatically and it gets backed up in numerous places.

There are even options for storing items online securely eliminating the worry of losing everything in the event of a computer glitch. In conclusion, the use of a business payroll system can make paying employees, forecasting profits versus loses, and paying taxes simple saving business owners both time and money without the need for advanced knowledge. Ultimately, online payroll is accessible from anywhere, reducing the need for an onsite accounting department.

Finding free software can be a tough task. It is also not an ideal solution for most businesses. The ideal software should help companies to easily process employee payrolls. Tracking of tax withholding, vacation time, over time and other benefits are some of the other important features found in most payroll software. When you opt for a free payroll software, most of these features might be lacking and some free software come with pop ups and other product advertisements.