Questions You Should Ask Before Buying HR Software

HR professionals and software dealers agree that the first step in human resource software surveys is to understand your current processes, anticipate future needs and know what goals you want to achieve with the software. A simple Google search for “human resources software” will return many results. Each dealer will promise efficient, easy-to-use and cost-effective software.


Use the following questions to help filter this process.

1. Do you understand our specific needs and what we are trying to achieve with the new software?

2. Can this software meet all my human resource needs?

3. Will this software save us money?

4. What is new in this HR software and is it easy to use?

5. How do you determine the price?

6. How safe is employee data?

7. How can this software help our company achieve these goals, will it help us be more productive?

8. What costs are not included in the HR software?

9. Does the software work with my existing hardware, network, and data?

10. How easy is it to integrate the system with other platforms?

11. How often do updates come for this product?

12. Can I integrate the Time Tracking system with this product?

13. What amount of data can it handle?

14. Does the system hold all global employee records?

15. Does the system link with HR-related systems such as payroll and benefits?

Do Not Let Employee Time Tracking Effort Discourage You

timetrackingTracking time is one of the simplest ways to keep track of employee productivity, especially for outsourced projects completed at home or offsite in a remote location. However, many employees still see time tracking as a problem. Some companies choose to go with a system that includes simple updated time sheets that are entered manually into a database or spreadsheet. Digitizing part of the time tracking is however insufficient, allowing employees to “steal time” or require an effort to export to a payroll management tool or system.

Use Time and Attendance Tracking system
A bio-metric time tracking tool that is a digital assistance at the point of entry will be less of a headache than a written-based system or manually typed time tracking sheet. When employees can simply go, and come and have the system clock and save your time, makes it is easier for everyone.

Time Tracking System

For many, this may seem obvious, but if you are not using a time tracking system yet, online or electronic time tracking, is worth a try. There are many benefits that can convince you to implement such a software, much of the work needed for time management is automated for you, saves hours of effort for your company and administration staff.

Make Sure Your System Matches Your Organization

Different systems work for organizations with different structures. Some companies might benefit from a time-kiosk style and presence system where employees clock in a specific station, perhaps using biometric data. Other companies work better with a time tracking software that is accessible from any mobile device while employees are on the move.

Make Sure It Is Ease To Use

Employees are likely to be initially resistant to a new time tracking system and implementation, so you should keep the complexity to a minimum, making it easy for employees to use the new system. In most cases, it should take less than a minute to use the system.

Preventing Theft Of Time

Employees when asked casually often admit have falsified time documents on occasions. Not having adequate controls in place to prevent this type of theft can cost thousands to your business per year. Put a biometric and time tracking system in place that uses data, such as fingerprints or retinal fingerprints to save, instead of passwords, it can prevent the theft of time.

Select An Integrated System Which Matches Your Organization
A time and assistance system that is integrated with the rest of the human resources and payroll functionality can help make your business successful. Organizing data so time and attendance is automatically fed to the payroll can save time for HR professionals and mitigate processing errors. Being able to crosscheck real-time employee presence data with other information can help gather useful information that could be used to improve the organization. If you decide to spend on a time tracking software, make sure you choose a time tracking software that works well for your needs, talk to different providers and discuss options and how to work with the systems and features that you already have in place to ensure a good fit to your organization. Finally, try a demo if possible and allow employees to be a part of this process.